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Administrative Assistant II (part-time) in Boston, MA at Beacon Health Options

Date Posted: 12/31/2018

Job Snapshot

Job Description

About The Position:

We are currently seeking a dynamic & energetic, part-time Front Desk Receptionist/Assistant to join our team at our Corporate Headquarters in Boston, MA.  He/she will be the first face that our visitors will see, so an ideal candidate will possess a positive, friendly, can-do attitude.

The Front Desk Receptionist/Assistant will be responsible for greeting all visitors, maintaining the visitors’ log, managing all calls to Corporate Headquarters, managing all access cards (employee/visitor), shipping/tracking all mail, placing all food orders, maintaining organization of all tracking systems, & ensuring the daily operations of the front desk.

Position Responsibilities:

  • Responsible for answering and routing all calls
  • Welcomes all guests and maintains the daily visitor/security log
  • Assists guests, providers, members, and employees with general information
  • Works closely with the Office Coordinator to manage the front desk, to order office supplies & equipment, to place catering orders, and to place work orders for miscellaneous office maintenance
  • Maintains an accurate log for guest badges and distribution of ID badges for new hires
  • Manages & organizes the reception area & surrounding areas by maintaining a professional atmosphere at all times
  • Works closely with the Office Coordinator & Executive Assistants to make sure there is always coverage for the front desk
  • Responsible for the shipment of all external & inter-office mail
  • Maintaining the overall office organization & appearance
  • Other tasks, as assigned by their manager

Position Requirements:

  • Education: High School Diploma/GED Required, College Degree Preferred

Relevant Work Experience:

  • 2 years of customer service experience or related field

Knowledge, Skills & Abilities:

  • Excellent written and verbal communication skills and a strong command of the English language
  • Bilingual fluency in English and Spanish is a plus, but not required
  • Excellent customer service skills & a willingness to always be helpful
  • Must be proficient in the Microsoft Office Suite
  • Must be proficient in different mail delivery systems
  • Proven time management and task prioritization skills; able to handle multiple tasks at once

Ability to stay cool & calm under pressure

To Apply:

Click below on “Apply for this Position” to create a profile and apply for the position

Beacon Health Options is proud to be an Equal Opportunity and Affirmative Action Employer as well as a Drug Free and Tobacco Free Work Environment.  EOE/AA/M/F/Veterans/Disabled